I’ve used a virtual assistant at times when the administrative workload peaked to where it became too much to cope with. Every screen shop owner– in fact, almost every small business owner– will know what I’m referring to. There are those times when periodic or even routine paperwork and administrative tasks mount up and there aren’t enough hours in the day to get it all done. And once you fall behind, catching up becomes a big mountain to climb.
This can cause excessive stress. And excessive stress is a huge problem in the small business community. There is of course the option of hiring part-time or even full-time help but its not always the ideal solution for a small business. The payroll budget needs to be kept in check and shouldn’t be burdened with additional (and often excessive expense) if it’s not absolutely necessary.
This is where a virtual assistant can be invaluable to a screen shop owner. For all those peak paperwork times or when there are administrative tasks you cant get to, your virtual assistant can be your stress reliever.
You need to research the topic (Googling “virtual assistant” is a good way to start) but, briefly, here’s how it worked for me. I signed up with Brickwork India, one of the biggest and the best (there are many others, so you have options). The biggest advantage offshore services have is price. I had to have a few thousand line items costed and priced on an Excel spreadsheet (I provided the structure and formulas) and I believe it cost me less than $200. Try getting a job like this done properly and at that cost locally by part-time help.
A virtual assistant can handle Just about anything you don’t have the time for: bookkeeping; data base entries; industry research; and a host of other tasks.
There are however a few precautions to keep in mind. We’ll address them in the next post.